2017 Conference Exhibitors

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Invitation to Exhibit

The Maryland Association for Environmental and Outdoor Education (MAEOE) is the Maryland affiliate of the North American Association for Environmental Education.  MAEOE is a professional, non-profit organization dedicated to creating a healthier environment for learning and the future. The MAEOE Conference is the largest state environmental education conference in the nation and the only conference of its kind in the State of Maryland.  The 32nd Annual Conference presents a perfect opportunity to showcase your products and services to key industry professionals. Exhibitors of environmental/outdoor education and/or environmentally themed products and resources are invited and encouraged to participate.  This conference attracts over 500+ attendees.  Participants include formal and non-formal educators, government agency representatives, and education administrators.

The MAEOE Conference exhibit hall is a popular and important part of the conference experience for both attendees and exhibitors.

NEW THIS YEAR – two-day registration – events are planned in the exhibit hall over two days to encourage all participants to visit multiple times.  Booth space is limited, early registration provides cost savings and ensures that your space is confirmed.

Exhibit Dates and Hours
schedule

EXHIBITORS Consider purchasing a sponsorship and an ad in our conference program to increase visibility and make an impression within the environmental/outdoor education community.

Receive one (1) 6 ft. Tabletop Exhibit; free WiFi, free electricity and one (1) Full Conference Registration; Includes Thursday social, Friday breakfast and lunch, Friday social, Saturday sessions, and Saturday lunch.  Additional personnel must register separately and pay full registration fee to attend the conference.  Friday sessions must be paid for separately and are not included in the registration.

*Additional charges including electricity must be purchased through the Sheraton Baltimore North hotel directly.

VOLUNTEERS

If you have volunteers working with you they will need to purchase “Guest meals” for breakfast and/or lunch, however, they will not be able to attend conference sessions unless they have registered.  (Note:  Exhibit space is limited and subject to availability).

Bonus – Reserve your space early to take advantage of registration savings!

EXHIBITOR FEES FOR 2017

fee

*If your booth requires electricity please indicate this on your registration. Other special services may be requested for additional charge contact PSAV, David Dixon DDixon@PSAV.com, Tel. 410-821-6680 to request availability and prices. 

EXHIBITOR APPLICATION AND REGISTRATION

 Registration information will open by mid-October.

HOTEL RESERVATIONS

A block of rooms has been reserved for the conference at a special rate.  Hotel reservations should be made through the online system “Star Link” or you may call the directly with the hotel; 410-321-7400 or 1-888-627-7147 reference “MAEOE” to obtain this special rate by January 6, 2017.

Sheraton Baltimore North
903 Dulaney Valley Road
Towson, MD 21204
888-4627-7147 / 410-321-7400

Please identify yourself as a vendor with the MAEOEHOTEL RATES conference in February to receive the group discount.
single/double              $89.00
Rooms will be held at this rate until January 6, 2017 at 5:00 p.m. (EST).

 ASSIGNMENT OF SPACE

Approximately 40 booths will be available in the exhibit area and they will be assigned on a first-come, first-served determined by date of registration.

MISCELLANEOUS USE OF SPACE

Reassignment, subletting or sharing any part of allotted booth (or room) space is prohibited.  The Exhibits Chair reserves the right to transfer booth locations in order to achieve a more uniform distribution of space.  Volatile liquids, gases, or combustible substances may NOT be present.  All of the rules and regulations mentioned are to be construed as a part of the space rental contract.  The Exhibits Chair reserves the right to interpret them, as well as make final decisions on points these rules do not cover.

 SECURITY

The main exhibit area will be locked at night, but may not be secure during non-conference times. Exhibit Booths located immediately outside of the main exhibit area will not be secured. For your own security, the conference recommends that exhibitors keep an attendant in their booth(s) during the hours the exhibits are open and remove valuable equipment when the exhibits’ area is closed.

 REFUNDS/CANCELLATIONS

Exhibit space assigned and confirmed may be cancelled through January 6, 2017 with a $50 processing fee assessed. Exhibit space cancelled after January 5 and until January 17, 2017, will be subject to a 50% cancellation fee.  After January 17th, no refunds will be made.  If the sponsor cancels the conference, all deposits and payments will be refunded.

Weather: Unless highways are closed by local government due to inclement weather, the conference will take place and no refunds will be given.

QUESTIONS

Please direct all questions regarding exhibitor registration for the 2017 MAEOE Conference to:
Elena Takaki: eecert@maeoe.org

Exhibitors should register by December 31, 2016 in order to have their contact information printed in the conference program.
LIMITED EXHIBITOR SPACE
Please register online at www.maeoe.org
Exhibit space is not confirmed until online registration is received.
No registrations will be taken after February 1, 2017.